Procurement

Where are your price lists?

On each specific supplier page.

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When can I join a framework as a supplier?

TUCO publish adverts, specs and supporting documents to the InTend portal when a framework is due for renewal. Please ensure you have an account and check regularly for updates: https://in-tendhost.co.uk/tuco/aspx/Home. The end dates of all TUCO frameworks are visible on each framework page.

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Are all your suppliers vetted and accredited?

Yes. Dependent on the product category, we will have assessed the supplier’s credentials to be able to supply the goods and/or services. Please see the SQ (selection questionnaire) questions relative to the product category you are interested in. High risk food suppliers e.g. sandwich suppliers are also continually audited to ensure they meet food safety requirements.

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When are the key dates for a certain framework?

You can find details of a framework’s start date by going to Procurement > Framework Agreements, then clicking into the relevant framework or DPS.

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Do I need to tell my suppliers I have become a TUCO member?

Yes.

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Is a Contract Award Notice required under a Dynamic Purchasing System?

A contract award notice is required for each specific contract (call-off) under the Dynamic Purchasing System (DPS), although these may be grouped and sent quarterly, 30 days from the end of the quarter.

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Can you ask for references or evidence of a Supplier’s relevant experience (DPS agreements)?

No: The Suppliers appointed to the DPS will already have proved their capability to fulfil the requirements of the DPS. You may, however, seek relevant information to demonstrate key personnel’s capabilities if they are directly involved in delivery of the DPS.

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Can you ‘de-select’ a Supplier from the DPS because you don’t like them or have had issues in the past?

No; you must invite all the Suppliers who have been appointed to the DPS per Lot.

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What is a DPS?

DPS stands for Dynamic Purchasing System. A DPS is a procurement procedure that can be used by a contracting authority (buyer) to purchase commonly used goods, works and services. For example, food, building works and cleaning services. A DPS is usually set up by a central purchasing body (TUCO) and made available for use by the public sector (our membership). It’s designed to provide buyers (our membership) with access to call-off from a pool of pre-qualified suppliers.

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A supplier isn’t listed on the DPS; can I invite them to quote / mini-competition?

No; you must only invite the suppliers who have been appointed to the DPS. No additional Suppliers can be invited; however suppliers can apply to be added to the DPS list by successfully completing the stage 1 SQ throughout the lifetime of the DPS. If you have a local supplier that is interested in being added to the DPS, please ask them to contact the relevant Category Manager.

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